武田薬品工業株式会社のSite Executive Assistant, Osaka Plant / エグゼクティブアシスタント（大阪工場）GSQ求人

Objective / Purpose: Enable the Site Head to focus on leadership, decision-making, and stakeholder engagement by providing proactive executive and administrative support.

Facilitate the effective operation of the Site Leadership Team through meeting governance, communications, organizational coordination, and administrative management.

Serve as a reliable coordination point for internal and external stakeholders, supporting site priorities and ensuring smooth execution of business activities, executive visits, and key site events.

ACCOUNTABILITIES
Manage the Site Head’s calendar and administrative requirements, act as a primary point of coordination for requests and inquiries directed to the Site Head, and provide scheduling support to designated Site Leadership Team members as required.

Coordinate meetings and activities involving the Site Head and Site Leadership Team, including scheduling, agendas, materials, meeting logistics, minutes, and follow-up actions.

Prepare, edit, organize, and maintain presentations, reports, correspondence, meeting materials, and other business documents while ensuring appropriate confidentiality and accuracy.

Arrange domestic and international travel and related administrative processes for the Site Head and, as required, designated Site Leadership Team members, including expense, purchasing, invoice, and payment administration where applicable.

Coordinate executive, customer, and external stakeholder visits to the Osaka Plant, working with relevant functions to ensure effective communication, logistics, and visitor experience.

Provide administrative coordination for the onboarding and offboarding of Site Leadership Team members, including related communications and processes on behalf of the Site Head.

Coordinate key site events, employee engagement activities, and other site-wide activities in collaboration with relevant stakeholders.

Support cross-functional activities, special assignments, and site priorities as directed by the Site Head, including stakeholder coordination, documentation, and execution support.

Identify opportunities to improve administrative processes and ways of working through the effective use of digital tools, automation, and AI-enabled solutions.

Handle sensitive and confidential information with discretion and maintain effective working relationships with internal and external stakeholders while supporting day-to-day business operations.

Education & Competencies (Technical and Behavioral): 5+ years of experience in executive support, administration, communications, general affairs, or related functions, preferably within a global organization.

Strong organizational and prioritization skills with the ability to manage multiple tasks, deadlines, and stakeholder expectations in a fast-paced environment.

Excellent interpersonal and communication skills, with the ability to build effective working relationships across functions, organizational levels, and cultures, and to communicate effectively in both Japanese and English.

High level of professionalism, discretion, judgment, and integrity in handling sensitive and confidential information.

Proficiency in Microsoft 365 applications and the ability to leverage digital and AI-enabled tools to improve productivity, collaboration, and administrative effectiveness.