武田薬品工業株式会社のIBU Executive Assistant, Japan based求人

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice( opens in new window) and Terms of Use( opens in new window).  I further attest that all information I submit in my employment application is true to the best of my knowledge.Job DescriptionJapan based IBU Executive Assistant will support Japan based IBU LT members- Head of Strategy & Transformation, and the Japan affairs of Head of Public Affairs and IBU President. The role provides comprehensive administrative support to the organization. This role plays a key part in ensuring efficient office operations by managing documentation, overseeing communications, and supporting a broad range of administrative activities. Through the effective management of these responsibilities, the position contributes to the overall productivity and effectiveness of the team.How you will contribute:Produce and manage documents, ensuring accuracy and confidentialityCollect, record, sort, and file information systematicallyHandle mail, prepare routine reports, and make travel arrangementsArrange appointments and respond to inquiries professionallyPerform data entry and operate office equipment efficientlyManage reception duties, including telephone/switchboard operations and greeting visitorsOccasionally lead small project teams and provide informal guidance to junior staffSkills and qualifications:3+ years of executive assistant experienceEnglish proficiency: advanced business levelDeveloping presentation skills, capable of creating and delivering basic presentations under minimal supervisionBuilding experience in maintaining composure and politeness, increasingly able to handle professional duties with less guidanceDeveloping a focus on details, identifying key details in tasks with minimal supervisionEnhancing skills in organizing and prioritizing tasks, managing workload with occasional guidanceApplying basic principles of time management in straightforward situations with minimal supervisionHandling simple multitasking situations with reduced need for supervisionDeveloping practical problem-solving skills, finding solutions to simple issues with minimal supportUtilizing Executive Information Systems for basic functions with minimal supervisionManaging routine telephone communications with minimal supervisionApplying basic editing principles in straightforward contexts with minimal supervisionImproving verbal communication abilities, conveying messages clearly in familiar contexts with minimal coachingUnderstanding self-motivation principles, staying focused and overcoming challenges with occasional encouragementAs a senior professional, you're adept at solving a range of moderate scope and complexity problems, occasionally referring to policies and practices for guidance. Your work involves analyzing situations and data, exercising judgment within established procedures, and fostering productive relationships internally and externally. You possess solid knowledge of industry practices and contribute to departmental projects and goals, often engaging in frequent internal and external interactions. You may occasionally lead small project teams and provide informal guidance to junior staff, all while working with minimal guidance yourself.Takeda Compensation and Benefits Summary:Allowances: Commutation, Housing, Overtime Work etc.Salary Increase: Annually, Bonus Payment: Twice a yearWorking Hours: Headquarters (Osaka/ Tokyo) 9:00-17:30, Production Sites (Osaka/ Yamaguchi) 8:00-16:45, (Narita) 8:30-17:15, Research Site (Kanagawa) 9:00-17:45Holidays: Saturdays, Sundays, National Holidays, May Day, Year-End Holidays etc. (approx. 123 days in a year)Paid Leaves: Annual Paid Leave, Special Paid Leave, Sick Leave, Family Support Leave, Maternity Leave, Childcare Leave, Family Nursing Leave.Flexible Work Styles: Flextime, TeleworkBenefits: Social Insurance, Retirement and Corporate Pension, Employee Stock Ownership Program, etc.Important Notice concerning working conditions:It is possible the job scope may change at the company’s discretion.It is possible the department and workplace may change at the company’s discretion.LocationsTokyo, JapanWorker TypeEmployeeWorker Sub-TypeRegularTime TypeFull time